PRIVACY POLICY

Poperinge Ltd (trading as Sampson Associates)
Last reviewed: January 2025

1. Overview

Poperinge Ltd (“we”, “us”, “our”), trading as Sampson Associates, is committed to protecting your privacy and handling your personal data in a transparent and secure way.

This Privacy Policy explains how we collect, use, store, and protect personal data when you visit our website or contact us in connection with our architectural and design services.

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

For the purposes of data protection legislation, the data controller is:

Poperinge Ltd (trading as Sampson Associates)

2. What personal data we collect

Through our website, we may collect the following personal data:

  • Name

  • Email address

  • Telephone number

  • Company name (if provided)

  • Any information you choose to include in a message or enquiry

We do not intentionally collect sensitive personal data via our website.

3. How we collect personal data

We collect personal data when you:

  • Submit an enquiry via our website contact forms

  • Contact us directly by email or telephone

  • Communicate with us in connection with a potential project

4. How we use your personal data

We use your personal data only where necessary and for the following purposes:

  • Responding to enquiries

  • Discussing potential or proposed projects

  • Providing information about our services

  • Carrying out preliminary project administration

We do not use personal data collected via our website for automated decision-making or profiling.

5. Lawful basis for processing

Under UK GDPR, we rely on the following lawful bases to process personal data:

  • Legitimate interests – to respond to enquiries and operate our practice

  • Contract – where processing is necessary in connection with a potential or actual appointment

  • Legal obligation – where required to comply with applicable law

6. Sharing your personal data

We do not sell, rent, or trade personal data.

We may share limited personal data where necessary with:

  • Professional advisers (such as accountants or insurers)

  • Legal or regulatory authorities, where required by law

Any third parties we engage are required to process data securely and lawfully.

7. Website hosting and data transfers

Our website is hosted by Squarespace. Personal data submitted through the website may be processed outside the UK.

Where personal data is transferred internationally, appropriate safeguards are in place in accordance with UK GDPR.

8. Data retention

We retain personal data only for as long as necessary for the purposes for which it was collected, including:

  • Responding to enquiries

  • Complying with legal, regulatory, or professional obligations

When personal data is no longer required, it is securely deleted or destroyed.

9. Data security

We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or misuse.

While no website can be guaranteed to be completely secure, we take reasonable steps to safeguard the information you provide.

10. Your rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate or incomplete data

  • Request erasure of your personal data (subject to legal obligations)

  • Request restriction of processing

  • Object to processing based on legitimate interests

  • Request data portability, where applicable

To exercise any of these rights, please contact us using the details below.

11. Complaints

If you have concerns about how we use your personal data, please contact us in the first instance.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection matters.

12. Contact details

If you have any questions about this Privacy Policy or how we handle personal data, please contact:

Poperinge Ltd (trading as Sampson Associates)
Email: hello@sampsonassociates.co.uk
Address: Unit CC413, Workspace Cocoa Studios, Drummond Road, London, SE16 4FA

13. Policy updates

We may update this Privacy Policy from time to time. The latest version will always be published on our website.